Anleitungen

FAQ for lecturers (top)

FAQ

How do I get a moodle course? (top)

An interface between TUMonline and Moodle enables the possibility to build automatically courses in moodle that were previously created in TUMonline. The category "eLearning" must be allocated for the course in TUMonline and then the course gets transferred automatically.

Allocation of a moodle course in TUMonline:
(→ Detailed Instructions (PDF))
1) Every lecturer and the person who has access to the function "LV Erhebung" in TUMonline can allocate course categories to courses of his organization. To allocate the "eLearning" category, click the "0" in the column "Course cat.". In the next window, click on the button "generate new allocation".
2) Afterwards, click on the link "eLearning".
3) In the next window, choose one of the three options appropriate to your course and click on the button "Save". Then a moodle course will be created automatically.

If the course is not listed in TUMonline, you can check the following page about how you can request a moodle course: Course allocation

My course is not listed in TUMOnline. How can I request a moodle course? (top)

If the course is not listed in TUMonline, you can check the following page about how you can request a moodle course: Course allocation

Can I add further lecturers to my moodle course? (top)

The registered lecturer has all the rights to assign further participants, lecturers and tutors with appropriate rights.

The following instruction describes how to add additional participants to your moodle course:
(→ Detailed Instructions (PDF))
1. Click in your course in the block "Administration" (default on the left side; for mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow) in the aspect "Users" on "Enrolled users".
2. Click on "Enrol user" top right.
3. Select in the drop-down menu for the aspect "assign roles" the role of the person (e.g. "Student", "Tutor", "Dozent"; In this summary you can find the rights of the roles in moodle: → Roles and Permissions in moodle)
4. Now you can search for a name or an email address and enrol additional participants.

How can I enrol refugees as visiting students into my moodle course? (top)

TUM is offering refugees the chance to attend TUM courses as part of an immediate action program.
For that purpose refugees are registered as "alumni" from the Student Service Center.

Refugees cannot enrol in courses in TUMonline in the same way that regular students do.
Lecturers will need to enrol refugees directly in their Moodle courses.
The user account in Moodle is created with the first login.
Therfore students have to login once bevor they can be found in the system.

The course enrollment process for refugees is the same as that for lecturers (FAQ article: "Can I add further lecturers to my moodle course?").
Please select the role "student" in the enrollment screen.

My course is not visible for students. How can I change this? (top)

Courses that are automatically compiled out of TUMonline are not visible for students at the beginning. Thereby you can prepare your course without the participants having access. Visible courses are displayed in blue color below "My home”. Not visible courses are displayed in grey color. Courses, which are displayed in grey color, can't be seen or accessed by students.

To make a course visible for students, please do the following steps:
(→ Detailed Instructions (PDF))
1. Click in your course in the block "Administration" (default on the left side; for mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow) in the aspect "Course administration" on "Edit settings".
2. In the course settings below the area "General", go to the option "Visible" and choose "Show".

How can I enroll further lecturers to my course? (top)

It is possible, that those, who are in charge of a course and have the role "lecturer", are able to enroll further lecturers in the course.

Here the steps of how to enroll further lecturers:
(→ Detailed Instructions (PDF))
1. Click in your course in the block "Administration" (default on the left side; for mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow) in the aspect "Users" on "Enrolled users".
2. Click on "Enrol user" top right.
3. Select in the drop-down menu for the aspect "assign roles" the role "Dozent".
4. Now you can search for a name or an email address and enrol additional lecturers.

How can external guests login? (top)

If there are external participants (e.g. students from another university) in your course, they need a guest account in TUMonline, in order to use a moodle course in its complete range (including activities such as Wiki, Forum, online task delivery, Mails, etc.). Unfortunately, the moodle team is not able to enroll TUMonline guests.

The current procedure for enrollment of external guests is the following:
1. Check which person of your chair has the rights to enroll and administrate guests in TUMonline (for example the TUMonline authorized person).
2. The one, who is responsible for the administration of the guests, enrolls the external participants and sends them their TUMonline activating keys.
3. The external users activate their TUMonline account.
4. To enroll the external guests manually into a course, they must once login on moodle (www.moodle.tum.de) in order to activate their account.
5. Now it is possible to assign the users for the required course.

How can I adjust the short name of a course? (top)

The short name serves a better overview in the navigation on the top left of the page. On these places there is no space for long course titles. In each automatically created course the short name is composed cryptically in the beginning. Nevertheless, the short name can be adjusted from the lecturer of the course.

That's how you adjust the short name:
1. In the block "Administration" (default on the left side) select the option "Course administration" → "Edit settings".
(For mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow).
2. Adjust the field "Course short name". Therefore, maintain the abbreviation of the semester (S15).
3. Either delete the note in the field course description or insert an appropriate description.
4. Finally, click on "Save changes".

How can I add the block "Download Materials" into my course? (top)

With the block "Download Materials", participants are able to download all files available in one moodle course as a ZIP with one click. Considered are all files that are provided in the course page directly or within folders. Students can only download the materials that are visible ("Open eyes"), lecturers are able to download all materials.

To add the block into your course, once you have to do the following steps:
1. Click on "Turn editing on" in the top left of the course page.
2. Now, there appears the block "Add a block" on the bottom left of the page.
(For mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow).
Search the dropdown menu for the item "Download materials" and select it.
3. A new block with the name "Download materials" appears. For now it is placed on the bottom left of the page.
Click on the crossed-arrows-symbol next to the title and drag the block to the preferred place.

How can I save and restore the content of the course? (top)

(→ Detailed Instructions (PDF))
The Proceeding to save contents on moodle:
1. Click in the block "Administration" (default on the left side) on "Course administration" → "Backup".
(For mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow).
2. Moodle asks you in the following steps, which course contents you would like to save. Finally, click on "Perform backup".
3. The backup file is created. After the backup has been successfully completed, click on "Continue". The backup file is listed with the file name, the time of the backup and the size of the file. You can download the file and save it locally on your computer.

Proceeding to restore/import contents on moodle:
1. Click in the block "Administration" on "Course administration" → "Restore".
(For mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow).
2. Now the backup files are listed. If you want to use one of the listed backup files, click on "Restore" at the appropriate file. Alternatively, you can move a backup file from your computer to the field (via drag and drop or via "Choose a file...") and then click on the link "Restore".
3. Then you can select where the data should be restored. You can also choose whether the data should be added to the existing data in the course ("merge") or whether the existing content in the course will be deleted and will be replaced by the backup data.
4. Select which content should be restored. Finally click on "Perform restore".

How do I integrate lecture recordings from Mediasite into my Moodle course? (top)

You need only a few steps to integrate your lecture recordings from Mediasite into Moodle:
1. Please send a request about your lecture recording (together with the link to your related Moodle course) to: streams-support@tum.de
2. In your Moodle course open the activity 'Mediasite Video', choose an adequate name, set the type to 'automatic' and set the launch URL (=Link to the Mediasite catalogue).

How can I post large-sized videos from the LRZ streaming server on my course page? (top)

It would be the best to link the videos in a few steps:

1. How to create a video in MP4 format

To be able to play a video through the LRZ-video server (Wowza), you have to set the existing data into a compatible format. The recommended format is MP4 with video in H 264 and audio in AAC.
An appropriate tool is for example Handbrake (http://handbrake.fr/). It is available for free for Windows, Mac OS X and Linux.
Thereby you can convert one video individually or several videos in batch processing in just one step. All necessary encoder adjustments can be stored in profiles. As a starting basis for own adjustments, you can use the following profile: LRZ streaming server. You can insert and adjust them easily over the menu function "Options" → "Import". Consider that the quality of the resulting video mainly depends on the provided band width.
Try this suggestion for own conversion settings:
Format: MP4
Web Optimized: On,Picture: Width: 640,Video: H.264, 1.500 kBit/s, Profil Baseline, Framerate 25, Deinterlace, 2-Pass Encoding
Audio: AAC, 96 kBit/s, Stereo, 44100 Hz

2. Upload of the file to LRZ video server

The upload-blank is available under: http://video.lrz.de/cgi-bin/video_upload.cgi There is requested the following information:

1. The name and contact data from the uploader
2. The file that should be uploaded and especially the subfolder in which it should be stored

If necessary, you have to set a new subdirectory (i.e. vhb_videos_meier). After a short time, you get a confirmation email from the LRZ which contains several links to your video file.

3. Integration into moodle

The integration into moodle happens through a normal link, from where moodle automatically generates the video embedding. For this purpose, you have to login on moodle and navigate to the point, where the video should be embedded.

1. Switch into the edit mode.
2. In the open text editor window "content", click on the button "Media" and a new window opens.
3. You can either enter the URL of your video or "Browse repositories" (search data from your computer or from your account) and below you may enter the name of the video.
4. At last, click on "Insert media" and save the editing. Your Video should now be integrated.

Important note: Please use the link, which begins with "rtmp://". Example for a link: rtmp://flash5.lrz.de/vod/tum/mez/elearning/Testfilm.mp4

If you want to define a special size for the video that should be embedded, please use one of the following two possibilities:

1. <a href="rtmp://streaming.server.de/vod/myvideo.mp4?d=640x360">
2. <a href="rtmp://streaming.server.de/vod/myvideo.mp4#d=640x360">

Now, the video data should be integrated.

How can I personalize the provision files and test results? (top)

In order to personalize the provision of files and test results for every course attendant you can use the function „"Feedback files“ in the activity "Assignment“.

Therefore follow these steps:
1. Create the activity "Assignment“ and don’t forget to tick „Feedback files“ in the settings below the category „Feedback types“.
2. Click on the new „"Assignment“ and in the left menu choose "Download all submissions“ (even if there are no submissions at that time).
3. You will get a zip file which contains an empty file for each attendant.
4. Assign your feedback data to the according attendants. It is possible to put more than one document in the file of an attendant.
5. Transform the file back into a zip file.
6. Back in the Assignment’s page with the attendants submission list, choose "Upload multiple feedback files in a zip“ in the menu.
7. Upload the file.
8. Now the feedback documents are assigned to the according attendants. The docent can access them in the column "Feedback files“.

If the size of the zip file surpasses the maximum for uploads, it is possible to upload the feedback files in several smaller parts.

How can I create groups? (top)

A group or grouping can be used on two levels:
- Course level: The group mode defined at the course level is the default mode for all activities defined within that course. To use groups at the course level, you can set a group mode in the block "Administration" > "Course administration" > "Edit settings" in the section "Groups".
- Activity level: Each activity that supports groups can also have its own group mode defined. If the course setting "Group mode" is set to "Separate groups" or "Visible groups" then the option to define the group mode for individual activities is not available. If the Course setting "Group mode" is set to "No groups" (default setting), then the teacher may change the group mode in the activity.

To create a group:
1. Click in the block "Administration" > "Course administration" > "Users" > "Groups" the "Create group" button.
2. Add a group name and optional description (displayed above the list of group members on the participants page), enrolment key and picture (displayed on the participants page and next to forum posts).
3. Click the "Save changes" button.
4. Select the group to which you want to add participants, then click the "Add/remove users" button.
5. In the "Potential members" list, select the users you want to add to the group. Multiple users may be selected using the Crtl key.
6. Click the Add button to add the users to the group.

How can I create a Group choice? (top)

With the "Group choice", it is possible for participants to register themselves into groups within a course.

Hint: First, you must create at least two groups in this course.
→ See also "How can I create groups?"

To create a "Group choice":
1. "Turn editing on" > "Add an activity or resource"
2. Choose activity "Group choice" and add.
3. Enter a group choice name and various settings.
4. Under "Groups", enter the individual groups between which the participants can choose.
5. Finally save the settings.

How can I export an excel list of the course participants and their goups? (top)

You can get a participants list containing groups with a simple trick:

1. At first, turn the editing on and create a new activity "Choice".
2. Enter name and options randomly and hide the activity in "Common module settings".
3. In the category "Results" click on "Yes" for "Show column for unanswered" and decide whether to include inactive users or not.
4. With the button "Save and display" you get directly to the new activity's voting site.
5. Click on "View 0 responses" and then on the button "Download in Excel format".

Please consider that also the docents and tutors are included in this list.

What should I consider, if I want to apply (La-)TeX into my moodle course? (top)

There are two options of how to integrate (La-)TeX into moodle: single dollar sign and double dollar sign:

1. TeX-code between single dollar sign gets integrated directly into the text.
2. TeX-code between double dollar sign gets integrated centrally in a new line.

What can I do, if my (La-)TeX formula is not displayed correctly? (top)

The display of TeX is provided over a so called filter.

If there are problems with the display of TeX, please check the following points:
1. Is the TeX code properly integrated in Moodle? Check whether the TeX code stands between single or double dollar sign.
2. Is the appropriate filter activated? To verify this, you proceed as follows:
- Click in the block "Administration" (default on the left side) on the link "Course administration" → "Filters".
(For mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow).
- Make sure, that "Default (On) is selected in the dropdown menu of the aspect "MathJax" (select this optionally and click "Save changes").

If TeX is still not displayed correctly, please write a short mail to lms-support@tum.de.

How can I display content with tabs? (top)

In order to structure content with tabs, you have to activate the filter "Tabs" in your course room.

That's how you activate the filter "Tabs":
1. Choose in the block "Administration" (default on the left side) the link "Course administration" → "Filters".
(For mobile devices: you can reach the blocks on the left side by clicking on the bottom left on the right-pointing arrow).
2. By the filter "Tabs" you have to set the menu from "Default (Off)" to "On".
3. Click on "Save changes".

To be able to display texts in tabs, please use the following formatting:

1. {%:First Tab}Here is the text, which occurs in the first tab.{%}
2. {%:Second Tab}Here is the text, which occurs in the second tab.{%}
3. {%:Third Tab}Here is the text, which occurs in the third tab.{%}

How do I create a digital "Semesterapparat" in Moodle? (top)

As a lecturer you can add a digital "Semesterapparat” to each of your moodle course. You have the opportunity to provide a bounded range of books and newspaper articles out of the inventory of the university library. The university library scans the materials for you.

What do you have to do?

1. Choose "Add an activity or resource” -> "Resources” -> "Digitalization”.
2. Look into OPAC and import the Meta data from the required literature.
3. An order to digitalize the required literature gets send out of moodle to the library.
4. The library scans the required literature and the compiled data is saved in your moodle course.

You can find further information on the homepage of the TUM-library: http://www.ub.tum.de/digisem

What should I consider when I save and restore "Forum”, "Wiki” and "Glossar”? (top)

The contributions of activities such as wiki and forum are closely tied to the author. The publication of contributions takes place in a public space, which is only accessible for a restricted user group. Therefore, saving and restoring of content is only possible with the appropriate user data and then also not completely. For copyright reasons, the transfer in another context or in anonymous form would only be possible with the agreement of the authors.

Suggestions for further use of content:

1. Textual content
For contributions that should be used further, please use the glossary. Glossaries are - similar to the activities mentioned above - created commonly and offer different possibilities for representation. Furthermore, content can be exported as XML-document easily and then transferred into other glossaries. Unfortunately, pictures cannot be transferred from one glossary into another.

2. Textual content with pictures
In the new moodle version there exists the material "Document (Book)” with which you can create content of several pages. However, the document can only be created from the lecturer, the students can participate in the development of content:

1. Create a new "Document (Book)” in moodle select it.
2. Click on "Administration” -> "Books administration” -> "Permissions”.
3. In the field "Edit book chapters”, select the role "Student”.

Now, students can not only read the document, but also edit it. About "Save” and "Restore”, the document with the complete content can be used and extended in further semesters.

If you want to create more of this documents, at first please create an appropriate variant. Then, duplicate the document. The special permissions are copied, too.

We recommend you to enter a note such as "Your contributions are also used for further semesters” in the description of your activity.

Where can I find guidance for creating and designing a moodle course? (top)

You find a short guidance on moodle in the upper navigation bar below "Hilfe und Support”. Furthermore the media center offers regularly beginner courses for moodle users. About this, you can find more information on the right side of the moodle homepage.